Privacy Policy Clinical Medical Staffing

CMS respects your privacy and complies with the privacy rules. CMS ensures that the Personal Data acquired about you or which you make available to CMS, is processed confidentially and with the utmost care. We would like to inform you about this matter clearly and transparently.

If you choose to provide us voluntarily with information, we will use this information in accordance with our Privacy Policy.

Clinical Medical Staffing B.V. strongly believes that the privacy of its candidates, employees, other contacts and visitors to the website is of fundamental importance. Personal Data is therefore treated and secured with the greatest possible care, in accordance with the requirements stipulated by the Personal Data Protection Act (WBP).

1. Who are we?

CMS Clinical Medical Staffing is the trading name of the private limited company Clinical Medical Staffing B.V.

CMS has its registered office in Breukelen, Scheendijk 22-20, postcode 3621 VC, and is responsible for the processing of personal data (Controller under the terms of the Personal Data Protection Act).

2. Pop-up

CMS utilizes cookies and web statistics. We do that to see how visitors use our website. This information helps us to improve the site. A cookie is a file that is saved to your computer. On a subsequent visit to our website, these cookies can be recognized. You can read more about this in our Cookie statement.

3. Cookie statement and technical information

In general, our website can be visited without your Personal Data being passed on to us. Like many websites, this website does automatically collect certain information about the users of the website, such as the Internet Protocol (IP) address of your computer, the IP address of your Internet Service Provider, date and time of access to the website, the internet address of the website from which you were directly linked through to our website, the operating system you are using, the parts of the website you visit, the pages of the website you have visited and the information you viewed, information about the type of device you are using for your visit to the site, your geo location and the material you send to or download from the website. This technical information is used for the management of the website and the system administrator, and to improve the website and its use. This technical data may be passed to third parties and can be retained permanently for future use.

4. When do we collect your Personal Data?

We collect your data from the moment that you fill in or leave your details on our website, when you register or sign up in another way or are registered to make use of our services.

We can also collect your data if you have placed the information op public resources that could indicate that you would be interested in work-related services. In this situation, we would approach you to see if you are interested in registering with us in accordance with our terms and conditions and with due regard for this Privacy Policy. If you are not interested, we can process your relevant details so that we can honor your wish not to be approached by us.

5. Why do we collect your Personal Data?

We collect and process your data to perform our HR services, including intermediation, employment, contracting self-employed staff, recruitment, consultancy services, personal development and deployability, salary administration and staff management.

More specifically, your Personal Data is processed to

  • allow us to make you offers and/or provide information about the services and other activities and to match these better to your wishes and qualities; this is carried out by our staff and is partly automated (for example, a job vacancy alert):
  • approach you with commercial offers, newsletters and promotions that could be interesting for you, but only if you have signed up for these (opt-in);
  • process your Personal Data which you have given permission to be processed, where this is possible and you have given this permission freely. You may withdraw this permission at any time. You can do this by sending an e-mail to: Withdrawing your permission has no effect on the legitimacy of any processing based on your previously granted permission. Further processing may still take place on the basis of another rationale, such as a legitimate interest or statutory obligation;
  • allow evaluation of your suitability and availability with regard to intermediation in finding employment or an assignment, where use can also be made of test results, reference checks, social media (if relevant for the function and indicated in the text of the job vacancy) etc.;
  • enter into and maintain an employee or staff intermediation relationship or project with you and to perform the corresponding administrative tasks involved;
  • to meet our reintegration commitments and to comply with the objective (imposed by the government) to help people with a disadvantage in the labor market to find work;
  • be able to record an assignment with the client in an agreement with the client and to maintain and fulfil the agreement with the client;
  • allow realization of salary processing, pension provision, absence supervision, occupational disability benefit, car lease and fuel pass provision;
  • provide you with telephony and other equipment, such as laptops and devices;
  • be able to perform all other tasks and processes related to the business operations of CMS;
  • advance your personal development and deployabiily, including by means of training, study and tests;
  • utilize for management purposes including management information, to realize internal controls and execute occupational safety and audits and accountant’s auditing;
  • implement quality objectives such as certification;
  • apply for subsidies, premium discounts etc.; and/or
  • if we have entered into an employee or staff intermediation relationship with you, to comply with rules and regulations, including but not limited to identification, employment legislation, fiscal and social security legislation, fraud prevention and national and international sanctions regulations.

6. What Personal Data do we collect from you and why?

We process the Personal Data necessary to provide our services; some of this data is compulsory to allow use of our services. Additional data can be desirable so that we can match our services better to your wishes and qualities or to comply with more specific requirements or obligations prescribed by clients. You are yourself responsible for the correctness and relevance of the data you provide.

More specifically it relates – among others and where relevant – to the following (documents with) Personal Data:

At registration:

  • Name and address data, e-mail address and other contact information
  • birth data, age and gender
  • curriculum vitae (CV), information about education, internships and work experience
  • details of training courses and studies and/or tests you have followed or done yourself or via us
  • information about availability and leave
  • other information that could be important for assessing the suitability of the candidate, for instance references and certificates
  • passport photo and video (introduction) – on a voluntary basis

At the moment you are going to work/work/have worked for CMS:

  • nationality
  • Citizen Service Number (BSN)
  • proof of ID
  • work permit
  • other data related to staff, salary and absence registration

If you are going to work/work/have worked for CMS as a self-employed person, the above data is only processed if relevant and required. In the case of self-employed people we additionally process their company data.

CMS only records special Personal Data if it is required to comply with its statutory obligations, insofar as permission has been granted, of if this is otherwise permitted by or pursuant to the law.

In this context, ‘special Personal Data’ means information about race, religion or beliefs, political affiliation, health, sexual orientation, union membership, or criminal Personal Data and/or Personal Data relating to unlawful or troublesome behavior. 

7. With whom can we share your Personal Data (candidates, employees, self-employed people, business contacts)?

 CMS may pass your Personal Data on to other CMS entities, its clients, sub-contractors (for example, data processors) who carry out services or assignments on its behalf, suppliers, government authorities and other business contacts.

And in all other cases in which we can be obliged to do so, for instance by a court order or court ruling.

Providing the Personal Data takes place on the basis of a legitimate interest or statutory obligation and/or to implement the agreement in accordance with objectives as specified in section 6. of this Privacy Policy.

Your Personal Data can be transferred outside the Netherlands. CMS has taken the necessary measures to ensure that the Personal Data transferred is adequately protected.

How long do we retain your Personal Data? The retention periods we employ depend on the relevant statutory retention periods.

Candidates (if you have not yet worked for CMS)

Your Personal Data (for instance name and address, CV, work experience, education, test results and so on) is available until two years after the last contact if you have not worked for CMS. Two years after your last contact with us, we will send you a message that you are registered with us.

If you no longer wish to make use of our services, you can unsubscribe. You can communicate this to your contact person. You will no longer be approached and/or mediated by CMS. 

• If you work/have worked for CMS as employee or self-employed person

Your Personal Data is available for two years after the end of your employment.

Certain Personal Data is available to CMS for longer, for instance data related to claims, audits and fiscal obligations.

If you no longer wish to make use of our services, you can communicate this to your contact person. You will no longer be approached and/or mediated by CMS. Your Personal Data is only available to CMS in accordance with the relevant objectives and terms.

Personal Data of business contacts(contact details of employees of clients, suppliers, sales staff, reference providers and every other organization with which we maintain a business relationship)

CMS processes the Personal Data of people involved who work for organizations we do business with:

      1. for making offers and/or providing information relating to the services and other activities and
      2. to maintain a business relationship and
      3. to conclude and maintain an assignment agreement.


The information we process includes the following Personal Data of business contacts:

• names, contact information and functions of contact people.

CMS can pass on the Personal Data of its business contacts if this is necessary to realize the objectives of the business relationship or for the intermediation. This data can be passed on to other CMS entities, applicants or candidates, business partners and sub-contractors (for instance data processors) who perform services on its behalf, and in any other cases in which we can be obliged to do so, for instance by a court order or court ruling. Your Personal Data can be transferred outside the Netherlands. CMS has taken the necessary measures to ensure that all Personal Data transferred is adequately protected.

8. Your rights

Accessing and/or amending data:

For candidates, employees, self-employed people and business contacts:

You have the right to access the majority of your registered Personal Data. If you wish to access your total Personal Data processing and/or would like to amend or remove information that you cannot amend yourself, you can contact your contact person at CMS.

For other contacts:

You have the right to access and amend your registered Personal Data. To do this, you can contact your contact person at CMS.

9. Confidentiality

We guarantee your privacy interests and treat Personal Data as confidential when processing. We also comply with the obligations prescribed by the General Data Protection Regulation (GDPR). CMS staff treat Personal Data as confidential and are obliged to do so contractually. Within CMS, Personal Data is only provided to CMS staff who need to have access to this Personal Data on the basis of their function and when this is in accordance with the objective of the registration.

10. Security

CMS does everything within its power to optimally protect your Personal Data from unlawful use. We do this by means of physical, administrative, organizational and technical measures. For example: only those authorized have access to the data. If and insofar as data is provided to data processors who provide services or carry out assignments on its behalf, CMS has an agreement in place with them that Personal Data is protected just as optimally.

11. Questions, comments, complaints and actual or suspected data breach

If you have any questions, comments or complaints about the protection of your Personal Data by CMS, please do not hesitate to contact us. You can reach us by telephone at +31 (0)346 215962 or +31 (0)6 12142355.


For various reasons, CMS may from time to time implement amendments, additions or adjustments to its Privacy Policy. You can always access the most recent Privacy Policy on the CMS website. This version was drawn up in May 2018.

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